Office of Budget, Payroll and Fiscal Analysis

Reimbursement of moving expenses are processed through the Payroll Office and are paid after the employee's start date. Reimbursements must be paid from local or grants funds, however no state funds may be used.

Generally, expenses listed on the Request for Reimbursement of Moving Expenses form, up to the max amount offered to the new employee on their offer letter, are reimbursable. If an expense does not fit neatly into one of the categories listed on the form, it will need to be reviewed closely, but if it’s logically attributable to the move, it may still be allowable.

We've compiled a set of Moving Expenses FAQs that can be used as a guide to help determine which expenses can be reimbursed.

The following items are required by the Payroll Office to processes reimbursement of moving expenses -

• Approved Request for Reimbursement of Moving Expenses
• Receipts for all expenses, except for mileage reimbursement
• For mileage reimbursement, please attach a Google Maps printout with total mileage for the most direct route (Enter original city to Laredo, TX – then click on Menu (3 bars on top left) and print
• Copy of faculty offer letter

*Although reimbursement of moving expenses are no longer deductible (non-taxable), TAMIU will only reimburse moving expenses that were previously considered deductible by the IRS.

Reimbursements are considered taxable income to the employee and will be reduced by the applicable federal income tax and FICA deductions.